FORWARD PLAN

20 June 2022- 23 October 2022

Produced By:

Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Executive can collectively take as set out in Part 3 of the council’s constitution

· which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

· the date on which or time period within which the decision will be taken;

· the wards affected;

· how to make representations on the issue in hand; and

· what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
*Active Travel Programme	27
Allocation of underspend from Public Health Grant	22
Application for Community Right to Bid under the Localism Act 2011	21
City Centre Exemption Consultation	7
Consideration of options for damaged lamp column	16
DEFRA Air Quality last mile delivery update	10
Directorate of Place 2022/23 Transport Capital Programme – Consolidated Report	26
Economic Strategy and Economic Partnership	19
Flood Resilience Innovation Programme Delivery Stage Approval	32
*Housing Investment Paper	36
iTravel Update	15
Maximising use of the Park and Ride with a review of onstreet parking	14
*Micromobility Trial Update	28
Osbaldwick Lane Parking Petition	9
Planning Enforcement Update	18
Proposed Residents Parking for Kexby Avenue, Arnside Place and 13 to 57 (odds) Thief Lane consideration of objections to the introduction of Residents Parking in these streets	12
Quarterly Economic Update	29
Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)	30
Retrofit programme – Housing Revenue Account (HRA) action plan update	25
Speed Limit Traffic Regulation Order (Amendments	6
Supplemental Substance Misuse Treatment and Recovery Grant	23
York Dementia Strategy	34

<PI1>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		21/06/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Speed Limit Traffic Regulation Order (Amendments
Description:			Purpose of Report: The report will consider requests for speed limit changes and offer an Officer Recommendation for the outcome at each location. The Executive Member is asked to review the information provided at each location and a course of action to either take forward to statutory consultation for an amendment of the Traffic Regulation Order (TRO) or take no further action.
Wards Affected:			Bishopthorpe Ward; Copmanthorpe Ward; Dringhouses and Woodthorpe Ward; Huntington and New Earswick Ward; Osbaldwick and Derwent Ward; Rawcliffe and Clifton Without; Rural West York Ward; Strensall Ward; Wheldrake Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Darren Hobson, Principal Engineer Traffic Manager darren.hobson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			No formal consultation has taken place, this will be subject to the outcome of the report going forward.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/06/22

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		21/06/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			City Centre Exemption Consultation
Description:			Purpose of Report: The report will consider the representations received to the statutory consultation for the amendment to list of exemptions for vehicle movements within the pedestrian area, with officer recommendation for a future course of action. The report will also provide an update on the policies and protocols for the management of the HVM measure that will be placed at the entry/exit points of the pedestrianised area. The Executive Member will be asked to consider the representations received and decide on if the proposed amendments to the list of the exemptions on which vehicle movements are permitted within the pedestrian area. The Executive Member will also be asked to approve an engagement process to begin to share information on how waivers can be applied for under the new policies and procedures, this will include an update of the National Street Gazetteer, to keep all statutory undertakers updated with the proposed access restrictions to the pedestrian area.
Wards Affected:			Guildhall Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Darren Hobson, Principal Engineer Traffic Manager darren.hobson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Advertisement on affected streets and in a local newspaper and all residents/businesses of properties within the pedestrian area.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		21/06/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Osbaldwick Lane Parking Petition
Description:			Purpose of Report: The report will acknowledge the receipt of the Osbaldwick Lane Parking Petition which was received by Hull Road Liberal Democrats and propose course of action to help deal with the concerns raised. The Executive Member will be asked to acknowledge receipt and approve the proposed course of action set out in the report.
Wards Affected:			Hull Road Ward; Osbaldwick and Derwent Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		21/06/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			DEFRA Air Quality last mile delivery update
Description:			Purpose of Report: The report will update the Executive Member on the progress of the DEFRA funded air quality project. The project consists of a feasibility study on delivery systems in the City focusing on last mile delivery and a pilot project to test practicalities of operating a hub system for deliveries utilising walking and cycling as the method of delivery for the “last mile” and reducing the number of delivery vans in and around the City centre. The Executive Member will be asked to note the progress of the project and the outcomes of the feasibility; Approve the approach for the last mile hub pilot (as per the DEFRA funding agreement).
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Industry consultation including a range of stakeholders from large international operators to local cycle delivery companies through the independently chaired Freight Forum was undertaken to inform the trial and feasibility. Consultation with businesses was undertaken as part of the feasibility.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		21/06/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Proposed Residents Parking for Kexby Avenue, Arnside Place and 13 to 57 (odds) Thief Lane consideration of objections to the introduction of Residents Parking in these streets
Description:			Purpose of Report: To consider objections to the drafted Traffic Regulation Order (TRO) to introduce the agreed restrictions and permit parking needed to introduce residents’ priority parking (ResPark) in these streets. The Executive Member will be asked to agree to introduce a ResPark scheme, (R39B) and its form, in the following areas:  Kexby Avenue; Arnside Place and The frontage of 13 to 57 (odds) Thief Lane.
Wards Affected:			Fishergate Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Ken Hay, Traffic Project Officer, Darren Hobson, Principal Engineer Traffic Manager ken.hay@york.gov.uk, darren.hobson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The Report considers the response (objection) to advertised Order (25 March 2022) and related letter drop. We would inform the objections of the outcome, if this draft Order is agreed. Any agreed, further revision to the TRO would need to include press advertising and a further letter to residents.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		21/06/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Maximising use of the Park and Ride with a review of onstreet parking
Description:			Purpose of Report: The report will review and identify areas that are impacted by commuter parking and look at potential options around measures in those areas to encourage commuters to use park and ride services. The Executive Member will be asked to review areas of the city that have been identified as impacted by commuter parking and options around; proceed to informal consultation on these options.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Public consultation will be undertaken as per the Council’s Resident Parking process and include ward councillors in the areas affected.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		21/06/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			iTravel Update
Description:			Purpose of Report: The report will update the Executive Member on work of the iTravel team and the programme over the next 12 months. The team’s work is key to the delivery of ambitions around Transport modal shift including travel planning. The Executive Member will be asked to note and agree the work of the iTravel team and the programme for the next 12 months.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		21/06/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Consideration of options for damaged lamp column
Description:			Purpose of Report: The purpose of the report is to consider the options to either repair or replace the historic lamp column in High Petergate. The Executive Member will be asked to determine whether to repair or replace the historic lamp column. The Council aims to give the same 28 days’ clear notice of non-key decisions as it does for key decisions, but in exceptional circumstances this may not be possible. It has not been possible to give 28 clear days’ notice of the intention to make this decision because the information to inform repair or replacement has recently become available and officers would like to seek a decision as soon as possible so that the works can be ordered ASAP.
Wards Affected:			Guildhall Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Derek Grant, Street Light Delivery Manager derek.grant@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant officers and members.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		28/06/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Planning Enforcement Update
Description:			Purpose of Report: To update the Executive Member with regard to enforcement cases being processed including notices served and to outline future potential changes to the enforcement policy. The Executive Member will be asked to note the contents of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Becky Eades, Head of Planning and Development Services, Rob Harrison becky.eades@york.gov.uk, rob.harrison@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant officers and members.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		28/06/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Economic Strategy and Economic Partnership
Description:			Purpose of Report: The report will set out the draft York Economic Strategy 2022-2030, building on the agreed themes of: • A greener economy • A global city • Creating the right conditions for sustainable growth • A thriving local workforce • An inclusive economy powered by good business It will also propose arrangements for a new York Economic Partnership, including draft terms of reference. The Executive Member will be asked to approve the draft Economic Strategy and proposals for establishing the Economic Partnership, so that they can be the subject of public consultation and Council Scrutiny prior to submission of the final strategy to Executive in the autumn.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Considered multiple times by Economy and Place Scrutiny and Climate Change Scrutiny, and previous drafts presented through the Executive Member’s EMDS. Strategy based on public engagement through Our Big Conversation process.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Executive Member for Finance and Performance
Meeting Date:		11/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Application for Community Right to Bid under the Localism Act 2011
Description:			Purpose of Report: Presents applications to renew the listing of The Royal Oak Public House, Copmanthorpe and The Grey Horse Inn, Public House, Elvington, as assets of community value. The Executive Member will be asked to make a decision on whether the above properties should be added to the list of assets of community value.
Wards Affected:			Rural West York Ward; Wheldrake Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Place
Contact Details:			Tim Bradley tim.bradley@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			By correspondence with all parties involved.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Executive Member for Health and Adult Social Care
Meeting Date:		13/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Allocation of underspend from Public Health Grant
Description:			Purpose of Report: Due to some business as usual activities not taking place throughout Covid-19 there was an underspend within the public health budget. Public health activity is funded from a grant allocated by the Department of Health and Social Care and must be used according to the grant conditions set out. This report proposes how £250,000 of underspent grant monies will be spent on public health activity.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Health and Adult Social Care
Lead Director:			Director of Public Health
Contact Details:			Sharon Stoltz, Director of Public Health sharon.stoltz@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Public Health DMT Executive Member briefing meeting Senior Team meeting
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Executive Member for Health and Adult Social Care
Meeting Date:		13/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Supplemental Substance Misuse Treatment and Recovery Grant
Description:			Purpose of Report: The report will give an overview of how the council will allocate resource from the Supplemental Substance Misuse Treatment and Recovery Grant over 2022/23, and its outline intentions for 2023/24 and 2024/25. This will support the national 10 year Drugs Strategy ‘From harm to hope’ published in December 2021. The strategy sets an expectation that local delivery of the Grant will be overseen and facilitated through a local partnership structure, and this will be described in the report. Background information: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/1079147/From_harm_to_hope_PDF.pdf https://www.gov.uk/government/publications/extra-funding-for-drug-and-alcohol-treatment-2022-to-2023/additional-drug-and-alcohol-treatment-funding-allocations-2022-to-2023
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Health and Adult Social Care
Lead Director:			Director of Public Health
Contact Details:			Sharon Stoltz, Director of Public Health sharon.stoltz@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Public Health DMT York Drugs and Alcohol Partnership Executive Member briefing meeting
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI13>

<PI14>

FORWARD PLAN ITEM
Meeting:	Executive Member for Housing & Safer Neighbourhoods
Meeting Date:		14/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Retrofit programme – Housing Revenue Account (HRA) action plan update
Description:			Purpose of Report: To provide an update to the Executive Member on our emerging retrofit action plan to support energy efficiency improvements in council homes. The action plan is being created alongside our existing capital investment programme to improve the thermal comfort of our housing stock and to help tackle issues of fuel poverty. The report is an update on the council housing opportunities, a final all tenure retrofit action plan will be brought before Executive later this year. The Executive Member will be asked to note progress and actions required to complete the all tenure retrofit action plan.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Place
Contact Details:			Andrew Bebbington, Housing Development Co-ordinator andrew.bebbington@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant officers and members.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI14>

<PI15>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		19/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Directorate of Place 2022/23 Transport Capital Programme – Consolidated Report
Description:			Purpose of Report: Addition of carryover funding from 2021/22 into the 2022/23 Transport Capital Programme, and amendments to scheme allocations where required to reflect latest cost estimates and scheme progress. The Executive Member is asked to approve the carryover schemes and funding from the 2021/22 capital programme, and amend the current budget for the 2022/23 capital programme.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/09/22

</PI15>

<PI16>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		19/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Active Travel Programme
Description:			Purpose of Report: This report will present information relating to individual schemes within the Active Travel Programme and ask for decisions relating to the next steps. It will include related information necessary to assist in those decisions, such as an overall budget summary of the programme, and updated timescale estimates. The Executive Member will be asked to approve the individual recommendations for each scheme presented within the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Christian Wood, CCTV Manager christian.wood@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Each individual scheme within the report is at a different stage of consultation and the report will detail the consultation approach for each scheme where relevant.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/09/22

</PI16>

<PI17>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		19/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Micromobility Trial Update
Description:			Purpose of Report:  The report will update the Executive Member on the Department for Transport (DfT) micromobility (escooters and ebikes) trial. This will include the outcomes to date on the trial, an update on the Department for Transport position on the trials and will put forward some options in terms on how the trial will be taken forward when the current arrangement ends in the Autumn. The Executive Member will be asked to note progress of the trial to date and will be asked to consider options and approve an approach to be taken forward after the current trial ends in the autumn.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The current provider have developed an evidence base in terms of engagement with service users and the public. A formal process will be undertaken in terms of any changes to the TRO.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/06/22

</PI17>

<PI18>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		26/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Quarterly Economic Update
Description:			Purpose of Report: To update the Executive Member on key measures of the economy, emerging issues and achievements. The Executive Member will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/09/22

</PI18>

<PI19>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)
Description:			Purpose of Report: The report provides an update on the city-wide, statutory consultation undertaken in 2021 on the potential designation of targeted Additional Licensing Scheme for HMOs with 3 or 4 occupants within the wards of Hull Road, Guildhall, Clifton, Fishergate, Heworth, Micklegate, Osbaldwick & Derwent, and Fulford & Heslington and set forward options to determine whether to designate an additional licensing scheme. The Executive will be asked to determine whether to designate an additional HMO licensing scheme. Decision due date for Executive changed from 19/05/2022 to 16/06/2022.  Reason: Officers are still awaiting the report which analysis the data from the two consultation exercises and therefore unable to present the report for the May meeting. Decision due date for Executive changed from 16/06/2022 to 28/07/2022.  Reason: Further detailed work and analysis is required to be undertaken which cannot be completed in time for the June’s Executive.
Wards Affected:			Clifton Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Heworth Ward; Hull Road Ward; Micklegate Ward; Osbaldwick and Derwent Ward
Report Writer:			Ruth Abbott, Michael Jones		Deadline for Report:				18/07/22
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Place
Contact Details:			Ruth Abbott, Michael Jones, Head of Housing Delivery and Asset Management ruth.abbott@york.gov.uk, michael.jones@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:			Formal City wide Public Consultation with online survey and stakeholder meetings
Consultees:
Background Documents:				Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI19>

<PI20>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Flood Resilience Innovation Programme Delivery Stage Approval
Description:			Purpose of Report: City of York Council have been awarded funding through Defra’s Flood and Coastal Resilience Innovation Programme, as one of 25 nationally funded schemes, the six year programme will develop a range of incentivised natural flood risk management opportunities across the River Swale, Ure and Nidd catchments. These measures will deliver flood resilience and climate change mitigation outcomes for York and North Yorkshire communities. The report will update the Executive of the development of the project since the 21 June 2021 Executive paper, the business case development and approval from the Environment Agency and Defra. The report will outline the procurement and governance strategies and arrangements that will be in place and the ways in which they will be delivered through partnership working with a wide range of partners across the river catchment. The Executive will be asked to consider the updates detailed in the report and endorse the approach to governance and partnership working for the delivery phase of the project.
Wards Affected:			Acomb Ward; Bishopthorpe Ward; Clifton Ward; Copmanthorpe Ward; Dringhouses and Woodthorpe Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Haxby and Wigginton Ward; Heworth Ward; Heworth Without Ward; Holgate Ward; Hull Road Ward; Huntington and New Earswick Ward; Micklegate Ward; Rawcliffe and Clifton Without; Strensall Ward; Westfield Ward; Wheldrake Ward
Report Writer:			Steve Wragg		Deadline for Report:				18/07/22
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Place
Contact Details:			Steve Wragg, Flood Risk Manager Tel: 01904 553401 steve.wragg@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:			Development of business case in line with Environment Agency and Defra processes and sign off and approval via the funders review and assurance channels. Ongoing reporting and consultation via quarterly Decision Session meetings with the Executive Member for the Environment and Climate Change. Procurement and legal input from Council officers, development of governance approaches with partners – NYCC, national parks, rivers trust etc.
Consultees:
Background Documents:				Flood Resilience Innovation Programme Delivery Stage Approval
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI20>

<PI21>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			York Dementia Strategy
Description:			Purpose of Report: Work has been underway for some time to develop a Dementia Strategy for the City of York and there has been significant engagement with people with lived experience, carers and families of people with dementia to understand the current environment and the ambition for Dementia support in the future. A draft Strategy is currently under consultation across system partners, and will be presented to the Health and Adult Social Care Policy and Scrutiny Committee on 5 July 2022. This report will bring a final Dementia Strategy to Executive for consideration. Members are asked to sign off on the implementation of a 5 year Dementia Strategy for the City.
Wards Affected:			All Wards
Report Writer:			Jamaila Hussain		Deadline for Report:			18/07/22
Lead Member:			Executive Member for Health and Adult Social Care
Lead Director:			Corporate Director of Adult Services & Integration
Contact Details:			Jamaila Hussain, Corporate Director of Adult Social Care and Integration jamaila.hussain@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			This Strategy has been through protracted consultation with the public and with interested parties across the health and social care economy. There is an established Dementia Strategy Working Group which has membership from CYC, Health, the Community and Voluntary Sector, organisations who provide care and support to people with Dementia, and people with lived experience. The Strategy has had oversight from the Health and Wellbeing Board, and its sub-group the Ageing Well Partnership.
Consultees:
Background Documents:				York Dementia Strategy
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI21>

<PI22>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Housing Investment Paper
Description:			Purpose of Report: The report seeks Housing Revenue Account investment to refurbish existing council stock at Bell Farm pods and Glen Lodge Independent Living Accommodation. The paper also seeks support to install wifi in communal areas of Independent Living Schemes across 9 locations in the city. Executive will be asked to: - Support significant refurbishment at both Bell Farm and Glen Lodge - Agree the budget for this work to be carried out - Agree that residents will need to be decanted from their homes during the works - Agree the investment to provide wifi in communal areas of 9 independent living schemes across the city.
Wards Affected:			Clifton Ward; Dringhouses and Woodthorpe Ward; Fulford and Heslington Ward; Heworth Ward; Micklegate Ward; Osbaldwick and Derwent Ward; Westfield Ward
Report Writer:			Sophie Round		Deadline for Report:			18/07/22
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Place
Contact Details:			Sophie Round Sophie.Round@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Consultation has taken place with Housing Management, Building Services, Property Services, Legal & Procurement.
Consultees:
Background Documents:				Housing Investment Paper
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI22>

<TRAILER_SECTION>

</TRAILER_SECTION>

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FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
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Implications			FIELD_TAG_CAT1
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Consultees:			FIELD_CONSULTEES
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Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								FIELD_ACTION(CALL-IN)DATE

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